Mobile shops
Bill every phone with IMEI and warranty clearly shown.
Bill formats
Mobile shop bill format
A mobile shop bill needs the IMEI and warranty details, because customers need it for claims.
When to use it
- Every phone, accessory or repair sale.
- Exchange offers, with the old phone shown as a separate line.
What it must show
- Shop name, address and GSTIN
- Bill number and date
- Customer name and phone
- Model, colour and IMEI numbers
- HSN, quantity, rate and GST
- Warranty terms
- Signature
Good to know
- Put both IMEI numbers in the description for dual-SIM phones.
- Mobile phones and most accessories are at 18% GST.
Sample: Mobile shop bill format
Made with our invoice generator. The businesses here are examples.
Tax invoice
From
Galaxy Mobile Point
Laxmi Road, Pune 411002
GSTIN: 27ABCDE1234F1Z0
State: Maharashtra (27)
Customer
Amit Pawar
Hadapsar, Pune 411028
Place of supply: Maharashtra (27)
- Bill no.
- 2026-27/014
- Date
- 12 Oct 2026
| # | Description | HSN/SAC | Qty | Rate (₹) | Taxable value | GST % | CGST | SGST | Amount |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Smartphone 8/128 GB, IMEI 35xxxxxxxxxx121 / 35xxxxxxxxxx139 | 8517 | 1 | ₹15,999.00 | ₹13,558.47 | 18% | ₹1,220.26 | ₹1,220.27 | ₹15,999.00 |
| 2 | Tempered glass, fitted | 3926 | 1 | ₹199.00 | ₹168.64 | 18% | ₹15.18 | ₹15.18 | ₹199.00 |
Amount in words
Rupees Sixteen Thousand One Hundred Ninety-Eight Only
Rates include GST.
- Taxable value
- ₹13,727.11
- CGST
- ₹1,235.44
- SGST
- ₹1,235.45
- Total
- ₹16,198.00
Notes and terms
One year manufacturer warranty on the phone. No warranty on glass.
For Galaxy Mobile Point
Authorised signatory
Make one now
Open the generator with this format picked. Print it or save it as PDF.
Who uses it
Repair centres
Bill parts and labour separately with warranty on repairs.
Exchange offers
Show the old phone's value as its own line.
Mistakes to avoid
Not stored
The free generator builds your document for one page and keeps no copy.
Write both IMEIs
Dual-SIM phones have two; list both.
Protect yourself
IMEI on the bill helps if a phone is reported stolen.
Check with your CA
GST rules change; confirm anything unusual before you rely on it.
Questions people ask
What should a mobile shop bill format include?
A mobile shop bill needs the IMEI and warranty details, because customers need them for claims. Include the shop name, address and GSTIN, the bill number and date, the customer's name and phone, the model, colour and IMEI numbers, HSN, quantity, rate and GST, the warranty terms and a signature. Mobile phones and most accessories are at 18% GST.
- IMEI Both numbers. Dual-SIM phones.
- 18% GST. Phones and accessories.
- Warranty Terms on bill. For claims.
- Exchange Old phone. Separate line.
Is IMEI mandatory on the bill?
It isn't a GST requirement, but brands ask for it for warranty claims and it protects you if a phone turns out to be stolen. Customers also need it to block a lost phone. Put both IMEI numbers in the description for dual-SIM phones, so they print on the bill.
What GST rate applies to mobile phones?
Mobile phones and most accessories, such as chargers, earphones and cases, are at 18% GST. Some items may be different, so check the HSN code for each product. Show the GST separately on the bill so business customers can claim input tax credit. Rates can change, so check yearly.
How do I find a phone's IMEI?
Dial *#06# on the phone, or look on the box label and in the phone's settings. Dual-SIM phones show two IMEI numbers. Check that the numbers on the box match the phone before billing, which also catches tampered or swapped handsets. Note it before billing.
How should I bill an exchange offer?
Show the new phone at its full price with GST, then show the exchange value of the old phone as a separate line deducted from the total. Note the old phone's model and IMEI. Ask your CA how to record exchange purchases in your books.
What warranty terms should the bill show?
State the manufacturer's warranty period and where to claim it, plus any shop warranty on accessories or repairs. Say what isn't covered, such as physical or water damage. Clear terms on the bill avoid arguments when a customer comes back with a problem. Keep warranty records too.
How should a repair bill look?
List parts with their HSN and GST, and labour as a service with its SAC code and GST. Note the phone's model and IMEI, the fault reported and the repair warranty period. Keep a job card number on the bill so you can trace the repair later.
Should I take the customer's phone number?
Yes. It helps with warranty follow-up, repair updates and offers on accessories later. Ask permission before sending promotional messages. A phone number on the bill also makes it easy to find the sale if the customer loses their copy. Store numbers securely and never share them with anyone else.
Can business customers claim GST on phones?
Yes, if the bill shows their business name and GSTIN, and the phone is for business use. Ask for the GSTIN at billing. Input tax credit rules have exceptions, so the customer's accountant decides what can be claimed, but the bill must carry the details.
How do I bill accessories sold with a phone?
List each accessory on its own line with HSN, quantity, rate and GST, even if it's part of a combo price. That makes warranty and returns simpler. Free accessories in a bundle can be shown at zero value with a note that they're included. Customers value clarity.
How do I handle returns of a phone?
Follow the brand's return policy and your own. If you accept a return, issue a credit note against the original bill so GST is reversed, and check the IMEI matches what you sold. Keep returned phones separate until the brand or distributor confirms. Record every return.
Can I sell refurbished or second-hand phones?
Yes. Bill them clearly as refurbished or used, with the IMEI and your shop warranty. GST on second-hand goods can follow special rules, such as tax only on the margin in some cases. Check the right treatment with your CA before you price them. Keep purchase records.
Can I send the bill on WhatsApp?
Yes. Save the bill as a PDF and send it on WhatsApp so the customer always has it for warranty claims. Marketiism shares bills on WhatsApp as a link and can send accessory offers later to customers who have opted in. Customers rarely lose it then.
How do I make a mobile shop bill with the free generator?
Open the free invoice generator, choose Invoice, add your shop details, then write the model, colour and IMEI numbers in the item description with HSN, rate and 18% GST. Add warranty terms in the notes. Print it or save it as a PDF. Check the IMEI twice.
Can I use barcodes for my stock?
Yes. The free barcode generator makes Code 128 labels for SKUs that most scanners read. Stick them on shelves or boxes and scan them at billing to avoid typing errors. For retail packs sold in other shops, products need GS1 EAN codes instead. Scanning speeds up billing.
Is the mobile shop bill format free?
Yes. The sample format and the free invoice generator are free with no sign-up, and nothing you type is stored. Marketiism, our paid software, adds stock tracking, GST billing and WhatsApp follow-ups for mobile shops. Use the format as often as you need for your shop.
Want this inside your own account?
Marketiism keeps your invoice numbers, GST reports, UPI payment links and WhatsApp reminders in one place. Leave your details and we'll call to set it up for your business, or start the trial yourself.
Bill and document formats
Quotation format
A quotation tells a customer what you will supply, at what price, and for how long the price holds.
Cash memo format
A cash memo is the bill a shop hands over when the customer pays on the spot.
Proforma invoice format
A proforma invoice is a price-and-terms document sent before supply, often to collect an advance.
Delivery challan format
A delivery challan goes with goods that move without a tax invoice.
Purchase order format
A purchase order is what you send a supplier to confirm what you are buying, at what price and when.
Hotel bill format
A hotel bill lists room nights, food and other services, with GST on each.
Restaurant bill format
A restaurant bill lists what the table ordered, with GST and the total.
Medical store bill format
A medical store bill needs the batch number and expiry for each medicine, along with GST.