Guest houses and homestays
Give every guest a clear bill at checkout.
Bill formats
Hotel bill format
A hotel bill lists room nights, food and other services, with GST on each.
When to use it
- At checkout for every guest.
- For corporate guests who need the company GSTIN on the bill.
What it must show
- Hotel name, address and GSTIN
- Bill number and date
- Guest name, and company GSTIN if given
- Check-in and check-out dates and room number
- Room tariff per night and number of nights
- Food, laundry and other services as separate lines
- GST for each line
- Total and payment mode
Good to know
- The GST rate on rooms depends on the tariff per night; check the current slab for your tariff.
- Restaurant service inside the hotel can have a different rate from rooms.
Sample: Hotel bill format
Made with our invoice generator. The businesses here are examples.
Tax invoice
From
Hotel Sahyadri Residency
FC Road, Shivajinagar, Pune 411005
GSTIN: 27ABCDE1234F1Z0
State: Maharashtra (27)
Customer
Rahul Mehta
Andheri East, Mumbai 400069
Place of supply: Maharashtra (27)
- Bill no.
- 2026-27/014
- Date
- 12 Oct 2026
| # | Description | HSN/SAC | Qty | Rate (₹) | Taxable value | GST % | CGST | SGST | Amount |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Deluxe room 204, 3 nights (12-15 Oct) | 996311 | 3 | ₹3,200.00 | ₹9,600.00 | 5% | ₹240.00 | ₹240.00 | ₹10,080.00 |
| 2 | Breakfast | 996331 | 3 | ₹350.00 | ₹1,050.00 | 5% | ₹26.25 | ₹26.25 | ₹1,102.50 |
| 3 | Laundry | 999712 | 1 | ₹240.00 | ₹240.00 | 18% | ₹21.60 | ₹21.60 | ₹283.20 |
Amount in words
Rupees Eleven Thousand Four Hundred Sixty-Six Only
- Taxable value
- ₹10,890.00
- CGST
- ₹287.85
- SGST
- ₹287.85
- Round off
- ₹0.30
- Total
- ₹11,466.00
GST summary
| Rate | Taxable value | CGST | SGST |
|---|---|---|---|
| 5% | ₹10,650.00 | ₹266.25 | ₹266.25 |
| 18% | ₹240.00 | ₹21.60 | ₹21.60 |
Notes and terms
Paid by UPI at checkout.
For Hotel Sahyadri Residency
Authorised signatory
Make one now
Open the generator with this format picked. Print it or save it as PDF.
Who uses it
Business hotels
Bill corporate guests with the company GSTIN for their claims.
Resorts
Separate rooms, food, spa and activities on one bill.
Mistakes to avoid
Not stored
The free generator builds your document for one page and keeps no copy.
Rate depends on tariff
Check the slab for each room's tariff per night.
Separate lines
Rooms, food and services can carry different rates.
Check with your CA
GST rules change; confirm anything unusual before you rely on it.
Questions people ask
What should a hotel bill format include, and what GST applies?
A hotel bill lists room nights, food and other services with GST on each. Include the hotel name, address and GSTIN, the bill number and date, the guest's name and company GSTIN if given, check-in and check-out dates, room number, tariff per night and nights stayed, food, laundry and other services as separate lines, GST per line, the total and the payment mode.
- ₹7,500 Tariff line. Per night.
- 5% At or below. Without ITC.
- 18% Above ₹7,500. Room GST.
- Company GSTIN For business guests. So they can claim.
Which GST rate applies to a hotel room?
It depends on the value per unit per day. Since 22 September 2025, rooms at or below ₹7,500 a night are at 5% without input tax credit, and rooms above ₹7,500 are at 18%. Very low tariffs may be exempt. Rates can change, so confirm the current slab with your accountant.
Does the GST rate depend on the actual price or the published tariff?
It's based on the value actually charged for the room per night, after any discount. A room listed at ₹9,000 but sold at ₹7,000 falls in the lower slab. Keep the actual room charge clearly on the bill so the rate applied can be checked.
Why should food and rooms be separate lines?
Rooms, restaurant service, laundry and other services can carry different GST rates and HSN or SAC codes. Separate lines show the right rate on each and make the bill easy to understand. Corporate guests' finance teams also need this split for their claims. It also makes checkout faster.
What GST does a hotel restaurant charge?
Restaurant service in a hotel whose room tariffs are above ₹7,500 a night is generally at 18%. Other restaurants usually charge 5% without input tax credit. This depends on the hotel's tariffs, so check which rule applies to your property with your CA. Show the restaurant bill separately if needed.
Can corporate guests claim GST on the hotel bill?
Yes, if the bill shows the company's GSTIN and name, and the hotel files its returns correctly. Ask for the GSTIN at check-in, not checkout, so it's on the bill from the start. A bill without the company GSTIN can't usually be used for input tax credit.
What details should the guest part of the bill include?
The guest's name, address, phone, company name and GSTIN if they're claiming, the room number, number of guests and the check-in and check-out dates and times. Clear stay details avoid disputes about extra nights or late checkout charges. Collect them at check-in so the bill is ready at checkout.
How should I bill a long stay?
Show the tariff per night and the number of nights on the room line, and add other services by date or as totals. For stays over a week, many hotels issue interim bills so the amount doesn't build up, then a final bill at checkout that refers to them.
How do I show advance payments?
List the advance or deposit received and deduct it from the total, showing the balance due or the refund. Keep the advance receipt number on the bill. That gives the guest a clear picture and matches your records of payments taken. Refunds should be quick and clearly recorded.
Should a hotel bill show the payment mode?
Yes. Note whether the guest paid by cash, card, UPI or a company credit arrangement. It helps the guest's expense claim and your own reconciliation. If the company pays later, mark the bill as on credit with the due date clearly stated. It also speeds up your daily reconciliation.
Can I add a service charge on a hotel bill?
Consumer authority guidelines say restaurants shouldn't add a service charge automatically or by default, and many hotels apply the same approach to food bills. If you offer it, make it optional and clear. Room tariffs should include your service already. Tips can always be left voluntarily by guests.
Do homestays need GST on bills?
Only if the homestay is registered under GST, which depends on turnover and other rules. Unregistered homestays issue a plain bill without GST. Booking platforms may collect GST on your behalf in some cases. Check with your CA for your setup. Keep proper bills either way.
How do I make a hotel bill with the free generator?
Open the free invoice generator, choose Bill or Invoice, then add the room as one line with the tariff and nights, and food or services as other lines with their GST rates. Add the guest and company details, then print or save it as a PDF at checkout.
Can I email or WhatsApp the bill to the guest?
Yes. Save the bill as a PDF and send it by email or WhatsApp at checkout. Guests appreciate a digital copy for expense claims and it saves paper. Marketiism shares bills on WhatsApp and sends booking confirmations there too. Ask for the guest's email or number at check-in.
What records should a hotel keep?
Keep copies of every bill, the guest register, advance receipts and credit notes for refunds. These support your GST returns and income tax, and local rules may require guest records too. Billing software keeps them searchable by date, guest or room. Back up digital records regularly.
Is the hotel bill format free?
Yes. The sample format and the free invoice generator are free with no sign-up, and nothing you type is stored. Marketiism, our paid software, adds bookings, WhatsApp confirmations and GST billing for guest houses and small hotels. Use the format as often as you need for your property.
Want this inside your own account?
Marketiism keeps your invoice numbers, GST reports, UPI payment links and WhatsApp reminders in one place. Leave your details and we'll call to set it up for your business, or start the trial yourself.
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