Pharmacies
Give customers a clear bill with batch and expiry on every line.
Bill formats
Medical store bill format
A medical store bill needs the batch number and expiry for each medicine, along with GST.
When to use it
- Every sale of medicines and medical items.
- For customers who claim the cost from insurance.
What it must show
- Store name, address and GSTIN
- Drug licence numbers
- Bill number and date
- Patient name and prescribing doctor
- Medicine name, batch number and expiry
- HSN, quantity, MRP or rate and GST
- Pharmacist's signature
Good to know
- Write batch and expiry in the description so they print on the bill.
- Most medicines are at 5% GST; some are exempt. Check the rate for each HSN.
Sample: Medical store bill format
Made with our invoice generator. The businesses here are examples.
Tax invoice
From
Shree Medicals
Near Ruby Hall Clinic, Pune 411001
GSTIN: 27ABCDE1234F1Z0
State: Maharashtra (27)
Customer
Sunita Joshi (Dr. A. Kale)
Koregaon Park, Pune
Place of supply: Maharashtra (27)
- Bill no.
- 2026-27/014
- Date
- 12 Oct 2026
| # | Description | HSN/SAC | Qty | Rate (₹) | Taxable value | GST % | CGST | SGST | Amount |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Paracetamol 650 mg x 15, batch PC2291, exp 08/2028 | 3004 | 2 | ₹30.45 | ₹58.00 | 5% | ₹1.45 | ₹1.45 | ₹60.90 |
| 2 | Cough syrup 100 ml, batch CS114, exp 03/2028 | 3004 | 1 | ₹118.00 | ₹112.38 | 5% | ₹2.81 | ₹2.81 | ₹118.00 |
| 3 | Digital thermometer | 9025 | 1 | ₹199.00 | ₹168.64 | 18% | ₹15.18 | ₹15.18 | ₹199.00 |
Amount in words
Rupees Three Hundred Seventy-Eight Only
Rates include GST.
- Taxable value
- ₹339.02
- CGST
- ₹19.44
- SGST
- ₹19.44
- Round off
- ₹0.10
- Total
- ₹378.00
GST summary
| Rate | Taxable value | CGST | SGST |
|---|---|---|---|
| 5% | ₹170.38 | ₹4.26 | ₹4.26 |
| 18% | ₹168.64 | ₹15.18 | ₹15.18 |
Notes and terms
Rates include GST. Medicines once sold are not returned without the bill.
For Shree Medicals
Authorised signatory
Make one now
Open the generator with this format picked. Print it or save it as PDF.
Who uses it
Insurance claims
Provide the detailed bill patients need to claim costs.
Clinic dispensaries
Bill medicines dispensed alongside consultations.
Mistakes to avoid
Not stored
The free generator builds your document for one page and keeps no copy.
Never skip batch and expiry
They matter for recalls and claims.
Check the rate per HSN
Most medicines are 5%; some are exempt.
Check with your CA
GST rules change; confirm anything unusual before you rely on it.
Questions people ask
What should a medical store bill format include?
A medical store bill needs the batch number and expiry for each medicine, along with GST. Include the store name, address and GSTIN, drug licence numbers, the bill number and date, the patient's name and prescribing doctor, each medicine with batch and expiry, HSN, quantity, MRP or rate and GST, and the pharmacist's signature.
- Batch And expiry. For every item.
- DL no. Drug licence. On the bill.
- 5% Most medicines. Some exempt.
- Rx Doctor's name. For Schedule H.
Do I need the doctor's name on the bill?
For Schedule H and H1 drugs, keep the prescription details, including the doctor's name, as the rules require. Many stores print the doctor's name on every bill, which also helps patients with insurance claims. Keep the records for the period your drug licence conditions set.
Why are batch number and expiry needed?
They identify exactly which stock the patient received. If a batch is recalled, you and the patient can check quickly. Insurers and hospitals also ask for them. Write them in the item description so they print on the bill next to each medicine. They also help you manage stock.
What GST rate applies to medicines?
Most medicines are at 5% GST, and some life-saving drugs and specified items are exempt. Medical devices and other items sold in a pharmacy can carry different rates. Check the rate for each HSN code, as rates were revised in September 2025. Your distributor's invoice shows the HSN code.
Should the bill show MRP or the selling price?
Show the price you actually charge, which can't be more than the MRP printed on the pack. Many stores show the MRP and a discount, so the customer sees the saving. GST is included in the MRP, so work out the tax inside the price on the bill.
Which drug licence numbers go on the bill?
Print your retail drug licence numbers, often two, for different categories of drugs, near your store name and GSTIN. They show the store is licensed to sell medicines. Inspectors and insurers may check them, so keep them up to date when licences are renewed. Print them clearly.
Can patients use the bill for insurance claims?
Yes, if it's detailed: patient name, doctor, each medicine with batch, quantity and amount, and the store's GSTIN and licence details. Insurers often reject bills with only a total. Keep the prescription with the bill for reimbursement claims. A clear, itemised bill saves patients a second trip to your store.
Is a pharmacist's signature required?
A registered pharmacist should oversee sales of prescription drugs, and their signature or name on the bill is common practice and expected for Schedule H drugs. Check your state's requirements. Digital bills can carry the pharmacist's name in the signature line. Keep the pharmacist's registration current.
How do I handle discounts on medicine bills?
Show the discount as a separate line or a percentage off each item, and make sure the final price is never above MRP. Many pharmacies offer a flat discount to regular customers. The discount calculator helps you check the final amount quickly. Show the saving on the bill.
What records should a pharmacy keep?
Keep copies of all bills, purchase invoices with batch details, prescription records for scheduled drugs and stock registers. Inspectors can ask for them. Billing software that tracks batches and expiry also warns you before stock goes out of date. Expired stock must be removed from sale promptly.
How do I bill medicines returned by a customer?
Accept returns only in line with your policy and drug rules, and check the batch and expiry. Issue a credit note against the original bill if you're registered under GST, so the tax is reversed correctly. Keep returned stock separate until it's checked. Record the reason for the return.
Can I send medicine bills on WhatsApp?
Yes. Save the bill as a PDF and send it on WhatsApp, which patients like for insurance claims. Ask for consent before sending health information. Marketiism can also message patients on WhatsApp when they've agreed to hear from you. Keep patient details private and secure.
Do I need GST registration as a small chemist?
Only once turnover crosses the threshold for your state, or in certain other cases. Unregistered chemists issue a plain bill without GST. Your drug licence rules still apply either way, including batch and expiry details on bills. Your CA can tell you the exact threshold that applies to your store.
How do I make a medical bill with the free generator?
Open the free invoice generator, choose Invoice or Bill and add your store details. For each medicine, write the name, batch and expiry in the description, then add HSN, quantity, rate and GST. Add the drug licence numbers in the notes, then print or save it.
Should the bill show the patient's age or address?
It isn't always required, but the patient's name is expected, and address or phone helps with recalls and follow-up. Collect only what you need and keep it private. Many stores add the patient's phone number to send bills and reminders. Store patient details securely. Ask first.
Is the medical bill format free?
Yes. The sample format and the free invoice generator are free with no sign-up, and nothing you type is stored. Marketiism, our paid software, adds GST billing, stock tracking and WhatsApp messages for pharmacies and clinics. Use the format as often as you need for your store.
Want this inside your own account?
Marketiism keeps your invoice numbers, GST reports, UPI payment links and WhatsApp reminders in one place. Leave your details and we'll call to set it up for your business, or start the trial yourself.
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