Every business email
Give every email your name, number and website.
Email Signature Generator
Fill in your details, pick a layout and copy the signature into your email settings.
Your files stay with you. Your files never leave your browser. This tool runs on your device: nothing is uploaded to our servers, so there is nothing for us to store or see.
How to use it
- Pick a layout and an accent colour.
- Fill in your name, business and contact details. Add a logo link if you have one.
- Press Copy signature and paste it into your email program's signature box.
Where it helps
Team consistency
Make everyone's signature match the brand.
WhatsApp link
Add a click-to-chat link so customers can message you.
Good to know
Stays in your browser
What you type is processed on your device and never sent to our servers.
Logo hosting
The logo must be online already; the tool doesn't upload files.
Images may be hidden
Some email apps hide images until the reader allows them.
Keep it short
Name, role, phone, website; skip long quotes.
Questions people ask
How do you make a professional email signature?
Pick a layout and accent colour, fill in your name, business and contact details, add a logo link if you have one, then press Copy signature and paste it into Gmail or Outlook's signature settings. The logo must already be online at an https:// address. Nothing you type is sent to a server.
- Layouts And accent colour. Your choice.
- Gmail Outlook. Copy and paste.
- Logo From a link. https:// image.
- 0 Data sent. In your browser.
How do I create an email signature?
Pick a layout and accent colour, fill in your name, role, business, phone, website and social links, and add a logo link if you have one. Press Copy signature and paste it into your email program's signature settings. Send yourself a test email to check it looks right.
How do I add the signature to Gmail?
Open Settings, See all settings, scroll to Signature, create one and paste. If the paste loses its style, press Copy HTML code and use an HTML signature add-in, or paste into Outlook's signature editor instead. Save the settings at the bottom of the page. Then test it.
Why is my logo not showing?
The logo needs a link to a picture that's already online, starting with https://, because the tool doesn't upload files. Some email programs also hide images until the reader allows them, so your name and details should still make sense without the logo. Test with a few email apps.
Is anything stored?
No. The signature is built in your browser, and the details you type are never sent to a server. That means you can make signatures for your whole team without sharing their phone numbers or emails with an outside service. No account is needed. Details stay private.
What should an email signature include?
Your name, role, business name, phone number and website, and optionally a small logo and one or two social links. Keep it short: long signatures with quotes, banners and many icons look cluttered, especially on phones, and can trigger spam filters. Less is cleaner. Keep it to four lines.
How do I add a signature in Outlook?
Open Outlook's signature settings, create a new signature and paste the copied signature into the editor. Outlook usually keeps the formatting well. Set it as the default for new messages and replies, then send yourself a test email. Repeat on each device you use for email.
Where can I host my logo image?
On your own website is best, for example in your media library, so the link stays stable. Copy the image's full address starting with https:// and paste it into the logo field. Keep the image small, around a few kilobytes, so emails load quickly. Avoid temporary links.
Can I add a WhatsApp link to my signature?
Yes. Make a click-to-chat link with the WhatsApp link generator and add it as a link in the signature. Many Indian customers would rather message than call, so a WhatsApp link can bring quicker replies to your emails. Label it clearly, such as 'Chat on WhatsApp'.
Why does my signature look different on phones?
Email apps on phones often have narrow screens and their own styling, so layouts with several columns can stack or shrink. Simple layouts with text and a small logo look most consistent everywhere. Test on your own phone after setting it up. Simple layouts travel well.
Can my whole team use the same design?
Yes. Choose one layout and accent colour, then fill in each person's details and copy their signature. Consistent signatures make a small business look organised and professional, especially when several people email the same customer. Update everyone's signature together when details change. One layout keeps everything consistent.
Should I add social media links?
Add one or two that you actually keep active, such as Instagram or LinkedIn. Links to abandoned profiles do more harm than good. Your website and WhatsApp are usually more useful to customers than a row of social icons. Check that each link still works.
Do email signatures affect deliverability?
Large images, many links and heavy HTML can make emails look more like spam. A simple signature with a small logo and a few links rarely causes problems. Sender-domain setup matters far more for reaching inboxes. Keep the signature light, and set up your sender domain properly.
Can I add a legal disclaimer?
You can add a short line in the signature, such as your company's registered name and GSTIN, which some businesses include for invoices and formal emails. Keep long confidentiality notices out of everyday emails where possible. Short and relevant is best for most small businesses.
Does it work on a phone?
You can fill in the details on a phone, but installing the signature is easier on a computer, where Gmail and Outlook signature settings are fully available. Gmail's phone app also has its own simple text signature setting. Nothing is uploaded at any step. Desktop setup is simplest.
Is it free?
Yes. The email signature generator is free, with no sign-up and no limit, and it doesn't add our branding to your signature. It's one of the free India business tools from Marketiism for everyday business admin. Nothing you type is stored, and there's no limit.
Want this inside your own account?
Marketiism keeps your invoice numbers, GST reports, UPI payment links and WhatsApp reminders in one place. Leave your details and we'll call to set it up for your business, or start the trial yourself.
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